Executive Assistant (Remote)

Overview & Description

Quick Summary: A growing U.S.-based organization is actively recruiting a highly organized, proactive Executive Assistant. This fully remote position is open to qualified candidates in Africa, LATAM, and Eastern Europe who can work during U.S. business hours (EST).

What This Role Entails

As an Executive Assistant, you will serve as a trusted strategic partner to senior leadership. Your main goal is to keep executives focused on high-impact priorities.

You will manage complex calendars, run cross-functional projects, handle executive communications, and ensure daily operations run smoothly. This role is ideal for a proactive problem-solver who enjoys working in a fast-paced environment where priorities evolve quickly.

Core Job Responsibilities

1. Executive Support & Calendar Management

• Manage complex executive calendars, scheduling, and multi-stakeholder meetings.
• Resolve scheduling conflicts proactively and prioritize competing requests.
• Draft meeting agendas, record key action items, and ensure timely follow-ups.
• Coordinate travel arrangements, logistics, and detailed itineraries.

2. Project Management & Cross-Functional Coordination

• Coordinate cross-functional projects from planning through completion using tools like Asana.
• Track project timelines to keep key company initiatives on schedule.
• Follow up with internal teams to ensure accountability and completion of tasks.
• Serve as a primary liaison between executive leadership and internal departments.

3. Strategic Administrative Support

• Draft professional emails, presentations, reports, and executive documentation.
• Conduct background research and prepare executive briefings for strategic decisions.
• Manage confidential files, documentation, and standard operating procedures with high discretion.

Self-Qualification: Do You Match the Profile?

To qualify for review by the hiring panel, candidates must meet the following non-negotiable benchmarks:

• Experience: 3 to 5 years of experience supporting senior executives, founders, or C-level leaders.
• Geographic Eligibility: Candidates must be based in Africa, LATAM, or Eastern Europe.
• Time Zone Requirement: Must be available to work 9:00 AM – 5:00 PM EST (U.S. business hours).
• Communication Skills: Exceptional written and verbal English communication abilities.
• Tech Stack: High proficiency with Microsoft Office Suite, Google Workspace, and project management platforms (Asana or similar).

What Success Looks Like in This Role

• Executive priorities remain organized and projects move forward with minimal oversight.
• Meetings, logistics, communications, and travel plans are executed accurately.
• Cross-functional teams view you as a trusted partner who improves overall operational efficiency.
• Leadership can confidently delegate complex responsibilities knowing they will be handled proactively.

How to Apply

Follow these steps to submit your application package:

1. Prepare Your Profile: Update your detailed CV to highlight your experience with C-level support, project management, and U.S. time zone alignment.
2. Review Your Work Environment: Ensure you have a reliable internet connection, a quiet workspace, and full availability during EST business hours.
3. Shoot your intro video
4. Submit Digitally: Submit your application package through the hiring platform or recruiter portal linked below.