PROCUREMENT NOTICE: Plan International Zambia Supplier Registration (2026–2028)

Overview & Description

Quick Summary: Plan International Zambia has officially released an open call for supplier registration and prequalification for 2026 to 2028. Reputable and eligible companies are invited to submit expressions of interest to supply goods, works, and services across its operational hubs.

What This Opportunity Entails

Plan International is an independent development and humanitarian organization advancing children’s rights and equality for girls. Working in Zambia since 1996, its core programs focus on inclusive education, youth employment, reproductive health, early childhood development, and child protection.

To support its community programs across Lusaka, Central, Luapula, and Eastern Provinces, Plan International Zambia is updating its official vendor register for an initial period of two years.

Available Supply Categories

Applicants may apply for a maximum of three (3) lots. Please make sure to reference the correct code in your submission:

1. Goods

• IT & Office Tech: IT hardware and equipment [G/PIZ/1], Office equipment and furniture [G/PIZ/2], Office stationery [G/PIZ/7].
• Agriculture & Livestock: Agriculture/farming inputs [G/PIZ/5], Animal/chicken/fish feed [G/PIZ/8], Livestock (goats, pigs, chickens) [G/PIZ/9], Livestock vaccines and medicines [G/PIZ/10], Hammermills [G/PIZ/17].
• WASH, Health & Safety: Re-usable pads [E/PIZ/11], Bulk liquid multipurpose cleaner and hand soap [E/PIZ/12], Hand wash stations (foot/hand operated) [E/PIZ/13], 20L empty containers [E/PIZ/14], Bulk granular chlorine [E/PIZ/15], Personal Protective Equipment [E/PIZ/16].
• Community & Energy: Construction materials [G/PIZ/3], School supplies [G/PIZ/4], Solar products and installations [G/PIZ/6].

2. Works

• Drilling & Water: Borehole drilling works [W/PIZ/1].
• Infrastructure: Construction works [W/PIZ/2], Property maintenance and repair works [W/PIZ/3].

3. Services

• Consultancy & Media: Team building and employee training [S/PIZ/1], Baseline, endline, and midline surveys [S/PIZ/2], Branding, publishing, and printing [S/PIZ/3], Videography and documentary production [S/PIZ/4].
• Logistics & Support: Warehouse and storage facilities [S/PIZ/5], Travel agencies [S/PIZ/6], Local relocation services [S/PIZ/12], Truck hire services [S/PIZ/13], Motorbike repairs (Hero/Honda) [S/PIZ/14].
• General Corporate: Outside catering [S/PIZ/7], Insurance services (Non-medical) [S/PIZ/8], Events decor [S/PIZ/11].
• Translation: Portuguese & French [S/PIZ/9], Nyanja, Nsenga & Icibemba [S/PIZ/10].

Self-Qualification: Mandatory Compliance Checklist

Ensure your business folder contains all required documentation before applying:

• Company Information: A clear Company Profile showing your physical address, active phone numbers, and valid business email.
• Financial Standing: Six months of bank statements or recent financial accounts (audited if available).
• Legal Status: Certificate of Incorporation/Business Registration with Form III showing shareholding structure.
• Tax & Procurement Registrations: ZPPA supplier registration certificate, ZRA registration certificate, and a valid ZRA Tax Clearance Certificate.
• Track Record: Minimum of three traceable, reputable trade references from past or current clients.
• Specialized Certificates (Where Applicable):
  • Borehole Drilling [W/PIZ/1]: Requires a valid WARMA Certificate.
  • Construction Works [W/PIZ/2]: Requires a valid NCC Certificate (Minimum Grade 4B).
  • IT Services [G/PIZ/1]: Requires accreditation proof as support centers/solution providers for brands like Microsoft, HP, Dell, Lenovo, Cisco, or Fortinet.

Inclusion Note: Companies owned or led by women, as well as individuals living with disabilities, are strongly encouraged to apply. Vendors based in Lusaka, Central, Luapula, and Eastern Provinces (or prospective expanders) are equally encouraged to submit.

How to Apply (Step-by-Step)

Follow these steps carefully to ensure your prequalification application is correctly indexed and reviewed:

1. Address Your Submission: Address your application folder to:The Supply Chain & Administration ManagerPlan International ZambiaSt Eugene Office Park, Plot: #2866, Ibex Hill, Off Leopards Hill RoadPrivate Bag 518X RW, Lusaka, Zambia
2. Prepare Your Digital File: Scan all mandatory company compliance papers and trade references into a single clean digital package.
3. Draft Submission Email: Send your digital file to planzamtenders@plan-international.org.
4. Format Your Email Subject Line: You must format your email subject line as follows:Supplier Registration and Prequalification Financial Year 2026-2028 – [Category Name] – [Lot Number]

Official Channels & Clarifications

• Clarification Requests: Send all inquiries to theresa.nguni@plan-international.org before 22 July 2026. Responses will be shared with all bidders on 24 July 2026 by 17:00hrs.(⚠️ Warning: Do not send your application to the clarification email. Any submissions received on the clarification address will be rejected automatically).
• Submission Email: Send final tender files directly to planzamtenders@plan-international.org.